SCHOOL CALENDAR:
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CALL TO ACTION
Every week, I will share with you a ‘Call To Action’ around our school goals that will help drive our work for that week.
HSFI ‘CARED FOR’ GOAL – RELATIONSHIPS & REALNESS
DO WHAT IS REQUIRED FOR ALL OF US TO BE SAFE & SOUND
Please keep doing what needs to be done to keep us all safe and sound. These are historical and unprecedented times, so continue to make decisions for yourselves and our students in order to come out on the other side.
HSFI ‘CHALLENGED’ GOAL – RIGOR & RELEVANCE
LAST WEEK OF THE FALL TERM
As you always do, please support your students to finish up the Fall term strong with five school days left to go. Whether it is in the classroom or an office space, help your students in whatever manner possible including quarantined students.
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NEW ITEMS:
ENTERING FINAL GRADES FOR FALL 2021
Marking Period 3 ends on Friday January 21st and grades are due Wednesday January 26th by 4PM. Grades are entered via STARS Classroom. Be sure to enter grades under Marking Period 3. Check that you have access to all of your classes in STARS classroom in advance of the grades due date.
Between January 26th and January 31st, teachers can at their discretion change a student’s grade based on student submission of assignments. These changes shall only be to increase a student’s grade.
Per HSFI’s grading policy [1], acceptable marks are
65-100
55
P (for regents science lab)
F (for regents science lab)
Do not enter any other mark.
For grades less than a 65, a mark of 55 shall be entered. Submitted grades will be verified by the programming office to ensure consistent application across the school. Marks entered between 55 and 65 will be changed to 55 for consistency purposes
If you have any questions about marks or individual student circumstances, please consult with your Department Supervisor.
Attachment(s)
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PREVIOUS ITEMS:
SPRING 2022 WEDNESDAY REVISION
Though well-intentioned, it is clear that our Wednesday schedule has not been as successful as we would have liked it to be. This has been evident by poor student attendance on Wednesdays.
Below are some proposed revisions to the organization of Wednesdays:
Wednesdays shall not be scheduled as separate courses rather a split schedule (Week A and B) where half of the students’ courses shall meet. Period 3 shall meet every day for official daily attendance. These class periods are supplanting the Professional Assignment of Content Studio. They are not designated for new content and shall not be observed for APPR.
To continue our SEL efforts, on a biweekly basis SEL activities will occur during the 10th session of the 3rd period on Wednesday with push-in support from SEL Youth Leaders. Third period classes will be strategically programmed to minimize class sizes as much as possible and maximize the number of ICT sections to provide maximum teacher support.
A total of 5 class periods shall meet in some combination, order, and start time to be decided. The ten day cycle will repeat biweekly with any student non-attendance days skipped. In other words, every day 1 and day 6 of the cycle will be a Monday, etc. Periods 1, 2, 4, 5, 6, 7, 8, and 9 will meet 9 times in the 10 day cycle and Period 3 will meet 10 times in the 10 day cycle.
Students will have a combination of a late arrival and early dismissal on these days, to be determined .(View Possible Rotations with start times)
HSFI Faculty Schedules will still include 8 preparation periods per week on M/T/Th/F with (1) department meeting / focus group and (2) OPW to occur on Wednesdays. To accommodate that when following a split schedule some teachers’ Lunch period will not occur during the scheduled periods, a separate lunch period shall be scheduled. To accommodate for a reduction in the number of periods available on Wednesdays, teachers shall utilize their “Prep” period that falls on Wednesday to be used for Family Engagement at their discretion.
The bell schedule for the periods shall remain the same as the M/T/Th/F schedule with the same period lengths and start times.
It is still to be determined
What time students will report for classes on Wednesdays
How the periods will be split between Week A and Week B
The order of the periods on each of the weeks
FEEDBACK FORM
Please provide feedback, questions, concerns about this revision to the Wednesday Schedule. Input on the questions still to be determined will help guide the next steps on how to implement this revision - https://forms.gle/aeVvKghSyE7zKVLE8
REFERENCE
2021-2022 SBO Language RE: Schedule
Monday, Tuesday, Thursday, and Friday teachers shall have 5 teaching periods (20/week), 2 preparation periods (8/week), and 1 lunch period (5/week). On Wednesdays, teachers shall have 3 periods for: Professional Learning (1), Family Engagement (1), and Other Professional Work (1); 4 periods of Professional Assignment (staff members shall be assigned no more than two distinct Professional Assignments, and Special Education teachers shall be assigned two periods of IEP writing), and 1 period for lunch. Any recurring and regularly scheduled meeting (department meeting, focus group, school improvement committee) shall occur on Wednesdays. The Other Professional Work period and menu of Professional Assignments will be defined and agreed upon by the Chapter and the Principal in September 2021.
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STUDENTS WHO SOARR NOMINATIONS
Please take a few minutes to nominate a student who has been doing all of the right things, but getting no recognition.
As we near the end of the first semester, there are many students who have done remarkable things in your class, however they may have not been recognized. It could be great work, leadership roles, staying to help you out or helping others, or it could be that they simply brighten your day with a "good morning". Amid all of the external stressors of this semester, you might not have had the opportunity to let them know how much you appreciate it. Well, here is your chance! Student Government will organize your comments and create a few boards in the lobby and other floors of our building to share your praise. Thank you for participating!
Nomination Form Link: https://forms.gle/HwzUi66K4tFG8eT9A
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ADVISORY COMMITTEE ON EQUITY & BELONGINGNESS
In order to address many of the concerns that have been brought up by staff and students, I am proposing the creation of an Advisory Committee to bring together members of the HSFI community to advise the Principal on decisions focused on the goals of equity and developing a sense of belongingness in the school.
The proposed committee will have 18 committee members with 9 staff members and 9 students.
Students will be equal partners on the Advisory Committee with their voice valued in how we move forward at the High School of Fashion Industries.
As always, I am happy to connect with anyone who has any questions/suggestions for the committee or anything else you wish to speak about.
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COVID COMMUNICATION FLOW CHART
In an effort to streamline our efforts to identify people in the school building who have tested positive for COVID and then get the exposed people their rapid at-home tests, we have created a ‘COVID Positive Test Survey’
Here is the Survey link:
https://docs.google.com/forms/d/e/1FAIpQLSfX5j9E-Qepl8wnzWkrPpwCGaRLfya_46cWrpLAcuM2U2hkEA/viewform
If you know the name of a student that has been identified as testing positive for COVID, please fill out this Google Form – do not worry about duplicates and multiple staff members identifying the same student. There is one spreadsheet that the information goes to and we will see any duplicates.
If you test positive, please submit your name into the form.
Based off these submissions, we will follow up with all community members who were exposed based on the attached flow chart.
Please continue to submit Teacher Notes if you know of a student who tests positive – thank you for doing that to communicate with your colleagues.
Students who test positive are directed to reach out to their teachers for work, so teachers should know who tested positive.
Thank you! If you have any questions/suggestions about the flow chart, please feel free to reach out to me.
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YOUTUBE VIDEO FOR RAPID AT-HOME COVID TEST
Here is a video of the directions for Rapid At-Home COVID test that you and students are receiving -
https://www.youtube.com/watch?v=9ShFIzJtaT8
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COVID SUPPLIES FOR YOUR CLASSROOM / OFFICE
We have COVID supplies for your classroom / office – masks, sanitizer, wipes, gloves – in Room 821 (Conference Room) – please come when you can and take what you need for your classroom / office.
Please take what you need and not any more than that – supplies are limited. Thank you.
COVID TESTING LOCATIONS
As per the email shared with you, here are the COVID Testing Sites starting on Sunday, January 2 onward for the next week - Sites open 7am to 7pm:
Sites open 9am to 7pm:
In addition, beginning January 2, you will have access to five testing sites exclusively for DOE staff.
These sites are walk-in only. There is no need to make an appointment prior to your visit.
What to Bring
□ Verification of DOE employment (School/DOE ID OR paystub OR offer letter)
□ Insurance card (insurance will be billed for testing services where possible; cost to employees with or without insurance will remain $0
INCREASED IN SCHOOL SURVEILLANCE TESTING
Beginning January 3, the in-school testing program will expand, doubling the number of students tested at each school, including both vaccinated and unvaccinated students. The random in-school surveillance program continues to provide public health experts with an accurate look at the prevalence of COVID-19 in schools.
Along with increasing the number of students tested, testing will continue to be made available to DOE staff whenever schedule and capacity permit. Testing providers are bound by test capacity and the time scheduled and may not always be able to test all interested staff. However, all staff are now guaranteed an at-home rapid test kit each week in January.
AT-HOME RAPID TEST KITS FOR STUDENTS & STAFF
Schools will distribute these test kits to all staff on a weekly basis for the month of January, and any students and staff who exhibit COVID-like symptoms OR all students and staff in a classroom where an individual has tested positive for COVID-19; the test kits are not meant to be distributed to all on Monday. All test kits must be distributed with the “How To Use Your Home Test Kit” letter.
Guidelines for Test Kit Use:
These at-home rapid test kits should be distributed:
□ To all staff and students in a class where a positive case is identified. Staff and students in that class should use the take-home tests to monitor for COVID. Those who have an at-home rapid test kit will need to take the test two times over the course of five days (each kit includes two tests).
□ It is recommended that exposed individuals take one test that evening and one test on Day Five after exposure.
□ If an exposed individual starts experiencing COVID symptoms before Day Five, they should use the second test.
□ To any staff member or student who is exhibiting symptoms of COVID-19.
□ These individuals should be isolated, go home, and take this test at home.
□ To all staff on a weekly basis for the month of January. Additional tests can be made available to individual staff if necessary if their class has a positive case.
□ Anyone who tests positive from an at-home rapid test should immediately report it to the school and begin isolating. Principals should report any positive results from an at-home rapid test to the Situation Room.
□ Staff that test positive from at-home rapid test kits should follow the Updated Staff Isolation Policy, as listed in Section III, above. No negative test is required when returning to work.
□ Students who test positive must isolate for 10 days from the day of the positive test was taken or day symptoms started, whichever came first, and may return to school on Day 11. No negative test is required when returning to school on Day 11.
For questions about at-home rapid test kits, please email stayinghealthy@schools.nyc.gov.
NEW QUARANTINE POLICY
Our goal is to ensure that students safely remain in school as much as possible, and we have updated our policies to ensure we meet this goal. This means that if there is a positive case in a classroom:
□ For students in kindergarten through grade 12, unvaccinated or not yet fully-vaccinated students who were in close proximity to a positive case will no longer have to quarantine and will continue attending school if they do not have symptoms and do not have a positive test result from a COVID test. Instead, all students and adults in that classroom will receive a take-home rapid test kit and take two tests over the course of five days.
UPDATED STAFF ISOLATION POLICY
The State of New York recently issued updated guidance on isolation periods for essential staff, which includes teachers and school-based staff, the “Advisory on Shortening Isolation Period.” This guidance shortens the isolation period for these individuals who test positive, but are asymptomatic or showing mild symptoms, from 10 to 5 days. Teachers and school-based staff who are fully vaccinated may now return to work on Day 6 after testing positive for COVID-19 under the following conditions:
□ Per State guidance, the positive teacher/school-based staff member must be asymptomatic OR have mild symptoms only:
□ They must be fever-free for 72 hours without the use of medication;
□ They must not have a runny nose; and/or,
□ They must have a minimal cough only, cannot be coughing up phlegm.
□ Symptoms must be improving or mild.
□ At work, from Day 6 through Day 10, the positive teacher/school-based staff member must consistently and correctly wear a well-fitting higher-level face covering, such as a KN95 mask, which will be provided to staff if they do not have one.
Individuals who do not meet the above conditions should still isolate for 10 days.
We understand the Centers for Disease Control (CDC) recently recommended shortening the isolation period for all individuals (not just essential workers) who test positive, but are asymptomatic or showing mild symptoms, from 10 to 5 days. As the State and City reviews this policy, we will notify you immediately of any changes to the current isolation policy for students.
GOOGLE FORM FOR COVID TESTING LOTTERY
If you want to be tested by the DOE on January 20, 2022, please fill out the below Google Form.
https://forms.gle/eCxaN43nLjWhHvpv7
The company doing the testing will let us know how many staff spots we have at some point during the morning.
The staff members chosen will be drawn by a lottery system. I will email the staff members chosen by the lottery - I will make an announcement as well.
If you got tested last time, please consider not placing yourself in the lottery this time.
Thank you!
STAFF CONSENT FOR COVID TESTING
Any staff member who wish to receive a COVID test must do the following:
#1 - Login into the health screen portal https://healthscreening.schools.nyc/
#2 - After completing your health screen. Click on the consent button at the top left.
#3 - Click on yes to the question and press the submit consent.
After submitting to the consent it takes at least 3 days to appear on the testing database.
We do not believe it needs to be done each day but submitting to consent on a weekly basis may be a good idea.
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TEACHER SUPPORT OF TIER 1 STUDENTS (Failing 1-2 Classes)
We have 384 students at HSFI (hyperlink) that are failing just one or possibly two classes. They are “at risk students”, however, they are still passing the majority of their classes. This means that they are close to being in good standing if we can just work with them to get them across the finish line.
Can you please look over this list carefully and filter down to the students (and courses) on this list that you teach. Please make time to speak to this student and their family and help them see the path forward toward earning a passing grade in your class.
Please be very specific with the students as they often don’t know how to prioritize their time and identify which assignments or assessments are most impactful.
(One option is to print, distribute, and discuss a “Grade Report” in Jupiter with missing assignments. You can highlight the most impactful/priority assignments)
Please jot down a teacher note or a referral for these students indicating your efforts and specifying what the student needs to do moving forward.
Thank you so much for taking a special interest in working with these at risk students!
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PBIS TIERS PLAN OF SUPPORT
We have put together a PBIS Tiered Intervention system to help our at-risk students get across the finish line and experience success by the end of the first semester.
Students were placed into Tiers based on overall attendance, period attendance, and their current Jupiter overall grade in each course as of November 29th, 2021.
Over 1000 of our students are designated as Tier 0 students -- Zero Failures
These students’ efforts will be recognized with Fashion Dollars and a message home encouraging them to keep up their efforts. We will also send home a more targeted message for the 163 students who are designed as DOE attendance risks.
384 students are designated as Tier 1 students -- 1-2 Failures
These students have demonstrated they are able to pass the majority of their classes and might be struggling in these 1-2 classes due to content specific deficiencies, lateness, or class specific absences. Leading our intervention efforts here will be their classroom teachers. The teacher will have an individual conference with the student and, perhaps with a Jupiter Grades Report, develop a specific plan of action on which assignments to complete to get the student from failing to passing. The goal here is that with this plan of action the student can best leverage their Wednesday time.
125 students are designated as Tier 2 students -- 3-4 Failures
These students are struggling (failing more classes than they are passing) and our One Wellness Team will take the lead on supporting them. Counselors will conduct individual conferencing with students (and possibly families) to triage and prioritize their courses to help them achieve the most success as possible before the end of the semester. These students will have weekly monitoring on Wednesdays to support good habits at leveraging this dedicated time during the school day to make improvements.
56 students are designated as Tier 3 students - 5+ Failures
These students are in crisis. Families will be brought in to discuss their child’s current status at HSFI with a counselor and an administrator. Families will be presented with data highlighting the current reality with grades and attendance and a tough conversation about their child’s continued enrollment at HSFI will be had.
And lastly, 23 students are designated as Tier 4 -- 0 Passing Grades
These students will meet with our AP of Family Engagement to discuss transfer options. Our goal here is to connect the student with a setting more appropriate for their circumstances.
Be on the lookout for additional emails with next steps laid out and attached spreadsheets of the students by the intervention group.
https://docs.google.com/document/d/1nH-B3TrZIpr21sj4mUOqQFol-izFtYi5w9TeY4loFnc/edit#
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SUPPORTING STUDENTS WITH IEPs
We have begun to host meetings and distribute IEP teacher forms, please complete these forms as you receive them as they are crucial in creating a quality IEP. Teacher forms should contain information specific to your course and the students' performance. Here are some examples of teacher forms. These are meant to provide guidance and let us know if you need support when completing forms. https://docs.google.com/document/d/1PJBhhL-NDl5gWnH9ro7MTnckQW9D8C9ksUFQ2zG-nb4/edit?usp=sharing
IEP MEETINGS
If you are invited to a meeting you will receive a calendar invitation and remember, meetings are hosted virtually. With this in mind, you will need a quiet, secure location in order to participate. The individual hosting your meeting will let you know a secure location for the meeting you are attending and you are also welcome to join us in 329 if you are unable to locate a space. If you are unable to attend an IEP meeting, inform us before the meeting so we may schedule another individual to join in your place.
In addition, we want to provide everyone with a reminder regarding students with IEPs and SESIS as well as the sections of the IEP which you may find most helpful when planning your instruction. Please refer to the document below and let us know if you have any questions. https://docs.google.com/document/d/1kOmsslvRr9h_gOXSmCSgXNgNd-8FG9nXsbUQ94G12ps/edit?usp=sharing
Here is the link to Ms. McGuinness’s Opening Day presentation on what you need to know about our support of our Special Education students:
https://docs.google.com/presentation/d/1-GyWDXBAvwzUfZ3o85dlEkwLCLrLvOeCV-jxU6ObxMc/edit?usp=sharing
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HSFI CALENDAR
Here is the HSFI Calendar that we can all use in our planning:
https://docs.google.com/spreadsheets/d/1NVsta8VIGdiKCSmhut-2xAmUzueAPlwNPIAG0essBfE/edit?usp=sharing
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EVERYONE SHOULD BE DISTRIBUTING FASHION DOLLARS
Everyone across all titles should be distributing Fashion Dollars.
This is an equity issue - No student should be denied access to getting Fashion Dollars if they deserve them. This is an expectation of all staff members.
Students now know what they can get with their Fashion Dollars, so please give them out positively reinforcing the soft skills our students need to succeed:
□ Students show evidence of LEADERSHIP by either motivating and encouraging classmates; building teamwork; and resolving conflict within the HSFI community
□ Students show evidence of understanding and appreciating the value of TEAMWORK and working in partnership with other HSFI community members
□ Students show evidence of effective COMMUNICATION with other HSFI community members. Effective and respectful communication includes:
Verbal communication (ability to speak clearly, concisely, and respectfully);
Nonverbal communication (project positive body language and facial expressions);
Written communication (composing written reports and documents);
Visual communication (ability to provide information using pictures and other visual aids);
Active listening (hearing what others say)
□ Students show evidence of PROBLEM-SOLVING by cultivating diverse solutions to challenges; exploring safe solutions to bumps in the road, and achieving SOARRing skills by learning from mistakes.
□ Students show evidence of having a strong WORK ETHIC by demonstrating ownership and commitment to the expectations of the HSFI community; Managing time and responsibilities by meeting deadlines and going the extra mile to excellence and improvement
□ Students show evidence of ADAPTABILITY, demonstrating flexibility and willingness to take on responsibilities outside of their comfort zone; openness to change and new perspectives
□ Students show evidence of INTERPERSONAL SKILLS including building and maintaining relationships with classmates and staff members; giving and receiving constructive criticism; being tolerant and respectful of others' opinions; and showing empathy with the ability to understand and share the feelings of others
You can give out Fashion Dollars by using tokens or using the online system - here is the login information to the online system:
Link: https://www.hsfi.nyc/soarr
Password: fashion123
You can get additional FD tokens by coming up to Room 819.
Here is the link to Ms. Arcamay’s Presentation with Screencastify (Audio/Video):
https://drive.google.com/file/d/1Nz6YepaJzSMLB8ttO2BEZRKqkEOvBSU8/view?usp=sharing
Here is the link to Ms. Arcamay’s Presentation - Viewer Paced Slides:
Below are the times the FLY Store is open.
If your students are confused about how many Fashion Dollars they have, here are the instructions we sent our to students to review their Fashion Dollar Balances:
1. Go to www.hsfi.nyc
2. Press the blue Login button in the middle of the screen.
3. Login with Google - Add your hsfi email info
4. Once you are logged in select the gold fashion dollar Icon at the bottom left of the screen.
They can also learn more at:
https://www.hsfi.nyc/fd view our tutorials and overview.
AWARDING FASHION DOLLARS TO YOUR ENTIRE CLASS OR MULTIPLE STUDENTS
Award fashion dollars to your entire class or multiple students by using this google sheets template found on https://www.hsfi.nyc/soarr
1. Paste the list of emails to document
2. Add the amount
3. Download it as a CSV file
4. Upload it to our Fashion Dollar Form.
Here's a 1minute video on how to digitally award Fashion Dollars
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ATTENDANCE OPW PRESENTATION
Thank you to everyone for participating in our OPW presentation about attendance. You can look through the slides again here: https://docs.google.com/presentation/d/1SQ7g0oePi3NZ8OuSXb9EK40_a3Msqkue8YznE2o6Ewk/ and please take a moment to complete the Google Feedback Form if you have not done so yet https://docs.google.com/forms/d/e/1FAIpQLSd4vNTuam0M80615L8dtFddP2zgCET3PVxzWWlpTSj8W7Z6hg/viewform The attendance team is eager for your ideas, questions, feedback, and suggestions.
Look to the HSFI Data Dashboard to see the data and charts that live on our Attendance Hub: https://hsfi-datadashboard-v3.herokuapp.com/attendance/
Improving attendance (both to school, to individual classes, and getting places on time) will pay dividends in our many efforts to provide a quality education for the HSFI community.
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DO NOT ASK A STUDENT TO NOT ATTEND A COLLEAGUE’S CLASS OR DISCUSSION GROUP
No one is allowed to ask a student to not go to another person’s class or SEL Discussion Group. This is unprofessional to think that your class / assignment is more important than someone else’s class / assignment. There is obviously well meaning behind the request trying to help a student, but we cannot do this to one another.
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STAFF TOWN HALLS
Staff Town Halls will continue through the remainder of the school year. The town halls will take place on Fridays during the lunch periods (4-7) in Room 821. As always, feel free to come and speak about anything you wish. Student town halls will be starting up this month.
Here are the list of dates:
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SUPPORTING OUR NEW BATHROOM POLICY
Bathrooms will still be closed five minutes before the end of a class period and then closed again for the first ten minutes of the next class period.
What you can do to support our new bathroom policy:
□ Do not give a bathroom pass out during these time frames
□ Make sure students have a physical pass when they leave your classroom - write a pass out if you do not have a pass - we will sending out a way for you to let us know if you do not have a bathroom pass
□ Have students use the Digital Pass Google Form using the QR codes
These safeguards continue to be in place to make sure students can use the bathrooms in peace:
#1- bathrooms will now be open during the time in between class periods.
#2- There will now be staff located in front of the bathrooms monitoring who comes in and out to make sure everything is in order.
#3 - Students will need to show the pass from their classroom teacher and need to sign in and write down where they are coming from on a sign in sheet.
#4 - We will institute a capacity in each bathroom so it is not overcrowded.
There are multiple bathrooms available to students at all times. Here is a breakdown of the open bathrooms at HSFI:
Female bathrooms are located on the fourth, fifth and ninth floors.
Male bathrooms are located on the sixth and ninth floors.
Two gender neutral bathrooms are located on the first floor.
We hope to open additional bathrooms as we hire additional staff to safeguard these spaces.
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SCHOOL SAFETY / SHOWING OUR IDs
We had 3 students from another high school get into the school building on Friday, November 5. They walked right by the security desk at 11:00 am. School safety says it is not their responsibility for stopping these intruders - I find this absolutely ridiculous. Moving forward, I have requested that school safety check IDs of all people entering the building who do not swipe their student ID cards. This means that when you enter the building, please show your school ID to school safety – this includes in the morning when you arrive at school and when you come back into the building during the school day. I apologize for the inconvenience, but we need to make sure we are all safe. Thank you for understanding!
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MAKE SURE THE COPY ROOM / 423 IS LOCKED
Please make sure the Copy Room / 423 is locked – we found some students in there recently – we do not want them messing around with those sensitive machines. Thank you!
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DATA DASHBOARD FEATURE TO LOOK UP TUTORING / CONTENT STUDIOS AVAILABILITY ON WEDNESDAYS
Mr. Stampone has done it again - here is his go around at creating a link where students and staff can lookup Content Studios based on specific student programs:
http://hsfi-datadashboard-v3.herokuapp.com/wednesday/
Here is the physical list of teachers and their Study Hall periods and the classroom they are in.
Connect with your Study Hall students to
(1) See what subject area they need support in and then try to connect them with a teacher who has space to support them; or
(2) If their specific teacher is available for help.
The one way we have right now to make this connection is to call rooms to see if there is space available – you add the number 1 to all room numbers for the phone extensions except for the 9th floor where you put the number 1 in front of the classroom. For example, Room 725’s phone extension is 7251 and Room 925’s extension is 1925.
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JUPITER NOW SYNCS WITH THE DATA DASHBOARD WHICH MEANS ATTENDANCE & ASSIGNMENT INFORMATION IS NOW PART OF A STUDENT’S DASHBOARD PROFILE
The dashboard now syncs daily with Jupiter to include attendance and assignment information. On a student page, you can view the assignments turned in (or not turned in) by the student. Additionally there is a section showing the student attendance summary and a list of specific days absent according to ATS records as of that morning.
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PROCEDURES FOR TEACHERS PROCESSING ADD / DROPS ON JUPITER
This memorandum outlines the procedure for teachers processing add/drops on Jupiter.
Here is Google document link: https://docs.google.com/document/d/1e0Figcy2deyQQ51CVSlvK7Jd3pszUMXR9s5cZFsUtVE/edit?usp=sharing
Even though the program changes period is complete, the programming office continues to make student program changes. These program changes arise from changes to IEP recommended program, security & safety concerns, NX reconciliations, and transfer credits.
Students are programmed in STARS (which populates to STARS classroom automatically). These schedules are uploaded to the dashboard and to Jupiter twice a week. When a change is made, students are directed to pick up a new paper program from their counselor or the wellness office. Period attendance (white sheets) are printed once a week and will not reflect changes. Daily attendance (blue sheets) are printed automatically each morning and will reflect the changes as of 4pm the day prior.
When a student is dropped from a Jupiter section, a red ❌ will appear next to the student’s name on the Grades➔Student tab. The teacher should finalize entering any outstanding grades for the student and complete the drop by clicking the red ❌. Until the red ❌ is clicked and the drop completed, the course will continue to appear on the student’s Jupiter schedule. The student will not be released and automatically added to the new teacher’s roster until the drop is completed.
If the student is changing from one period to another of the same teacher, any assignments that are created in the old period and the new period will transfer automatically.
New students to your roster will be denoted with a green ➕. Once the drop is processed, you will gain full access to them in your gradebook.
If you have any questions about the class enrollment of a particular student, contact the student’s guidance counselor.
Attachment(s)
1. Jupiter Help - Transfer Students
2. Jupiter Help - Transferring at the Start of a New Term
3. Jupiter Help - Changing Periods in the Middle of a Term, Same Teacher
4. Jupiter Help - Changing Teachers in the Middle of a Term
5. https://hsfi-datadashboard-v3.herokuapp.com/public/Counselors
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WHERE TO GO AT HSFI WHEN STUDENTS ARE NOT IN CLASS
In order to improve the smooth functioning of the school, we will be emphasizing to our students that they need to be in a specific location and not in the hallways when they have lunch or a study hall. We will share with students a chart that shows students their choices for where they can go during a given period. Students will have a choice of quiet spaces where they can read a book, do their homework or listen to music or more social spaces where they can have conversations with friends and be a little louder. All students found in the hallways will need to have a pass from a teacher and a copy of their program to show where they are supposed to be.
THANK YOU to all the staff members who volunteered to oversee a quiet space for our students.
Here is the preliminary chart:
https://docs.google.com/document/d/1wpZN_Ae8qihIDMLyAtgdvQUmFMlZOBonAE8aD7raCas/edit?usp=sharing
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KEEP YOUR ROOMS LOCKED WHEN YOU ARE NOT THERE
Make sure you lock your rooms when you leave, so students cannot enter rooms and be unattended.
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TEACHERS INTERESTED IN BEING PAID FOR CLASS COVERAGES
Any teacher who is interested in being paid for class coverages. Please fill out the form. Remember all teachers must do one unpaid coverage per term
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RESERVING PUBLIC SPACES IN THE BUILDING
Here is the link to reserve one of the public spaces within the building:
Link to reserve space https://www.hsfi.nyc/room-reservations
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EMERGENCY CONTACT INFORMATION NEEDED
Please fill out the Emergency Contact Information sheet - I can guarantee you that this information will only be used in an emergency. Thank you.
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DATA DASHBOARD INFORMATION
HSFI’s Data Dashboard is an amazing tool created by Mr. Stampone to get us all communicating with one another about our students. Here is the link to his Opening Day presentation:
https://docs.google.com/presentation/d/1ErGmbvSUUrgf8omrWYB7xZUpGs5GbZMFUCGHB8e3DKk/edit?usp=sharing
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IMPORTANT WELLNESS SUPPORT LINKS
OPENING DAY WELLNESS & EMERGENCY READINESS PRESENTATION
HSFI’s Wellness Team made up of HSFI Staff & Community Partners is dedicated to supporting our students and supporting our teachers with the tools to support students. Here is the link to the presentations by Ms. Frank, Ms. Reyes and Mr. Raschilla:
https://docs.google.com/presentation/d/1mD1iyB7pZDtHcNx40kRqTmFfGsfoyzN7THxAV2K59eY/edit?usp=sharing
GUIDANCE VIRTUAL WEBSITE
Here is the link to HSFI’s Guidance Department website:
www.tinyurl.com/hsfiguidancehome
SUICIDE PREVENTION / INTERVENTION
Below is a document with some tips around Suicide Prevention and Intervention:
https://docs.google.com/document/d/1gHSC9baGMLm33zVekd0QNG-T3JfHp7pw1bGjIfkMB-4/edit?usp=sharing
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CTE & COLLEGE ACCESS INFORMATION
We cannot forget why our students are here at HSFI - to study their Career & Technical Education major and get in a great position for life after HSFI which in most cases is College.
Here is the link to Ms. Boulamaali’s Opening Day presentation about our Majors and the recertification process:
https://drive.google.com/file/d/1zNjKcrtnstn5y3sxdfZM0SZTUdYMEOOW/view?usp=sharing
Here is the link to the slides on our College Access efforts and where the Class of 2021 wound up:
https://docs.google.com/presentation/d/1f2Ggc7MDfXkfBguiyKkb87NvCTtBnIQkF3XPmYhfP4Q/edit?usp=sharing
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CHECK YOUR DOE & HSFI EMAILS EVERYDAY
The expectation is that ALL STAFF check your DOE emails daily – not just your HSFI emails -
BEST PRACTICE: Forward your HSFI emails to your DOE email
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IMPORTANT ADMINISTRATIVE SUPPORT LINKS
REMINDER: Do Not take reams of paper from the Copy Room - if you take this paper, staff will not have paper to make copies. If you want a ream(s) of paper, just submit a supply request and we will happily fill that request.
TECHNOLOGY STAFF SUPPORT VIDEOS
Remember the 2 most common ways to make sure your technology is working:
(1) Check whether your computer is plugged in or not
(2) Restart your computer
Here is a link to where our Staff Technology Support Videos can be found:
https://docs.google.com/document/d/1vJEVE6WvgpeSQ7Ibdy9jiORXEbGGYx4mx_8-0DenCQI/edit?usp=sharing
SUPPLY REQUESTS
Fill out this form for a Supply Request:
https://docs.google.com/forms/d/e/1FAIpQLSeKQ2M7fZ3XNtCJB6FRxLTR-Y8-Snw2jgUFqVKGzpxhupmZZA/viewform
Supply requests are for general school items and should be sent to your supervisor.
TECHNOLOGY REQUESTS
Fill out this form for a Technology Request - Technology requests are for assistance with current technology - Not a request for technology equipment:
https://docs.google.com/forms/d/e/1FAIpQLSf2WT0fizVk9Ttdn9MPeocvT-0K7qDL5NHRKva3dcLQsjl1HA/viewform
Spreadsheet that shows the Status of Technology Requests
Reviewed means that the Technology dept. is aware of the situation / looked at the ticket.
In Progress means the Technology dept. working on it
On hold means that the Technology dept. is either waiting for the NYC Department of Education or currently no solution
Done is for closed tickets
Any red status bar means that the Technology dept. had not seen this ticket yet.
CUSTODIAN REQUESTS
Fill out this form for a Custodial Request:
https://goo.gl/forms/sQGqPAoqGeI86H132
Depending on the severity of the request. Expect a one to two days before fixing or notification of the issue.
Spreadsheet that shows the Status of Custodian Requests
https://docs.google.com/spreadsheets/d/1xWhZel2F2yaXRZF8z0N_GX-hBzjWxuoRBq3ZcA1W7FQ/edit?usp=sharing
WHAT TO DO IF YOU HAVE AN ISSUE WITH YOUR PHONE
Have an issue with an office or classroom phone? Please use the link to submit a repair request.
https://forms.gle/5rHjf4UygEdbZACi8
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IMPORTANT SAFETY & SECURITY SUPPORT LINKS
SAFETY & SECURITY IMPORTANT REMINDERS
Here is a link to a document outlining some important safety and security reminders:
https://docs.google.com/document/d/1bFm0kRj3bzxouD-FV-OGqqoDji5dHhHcFts6x3HSrZY/edit?usp=sharing
EMERGENCY PREPAREDNESS
Here is a link to a document with links to the Emergency Preparedness videos. This series of safety videos are useful tools that demonstrate how Building Response Teams operate, and how school buildings use the General Response Protocols during an emergency. Please take the time to watch the following videos to ensure that you are well equipped in the event of an emergency.
https://docs.google.com/document/d/1jqUOHirJDl8w9Mpwf1S25dT9j7eCktO7QM0qMpOb9Og/edit?usp=sharing
IMPORTANCE OF CONFIDENTIALITY
Here is a link to a document outlining the importance of confidentiality:
https://docs.google.com/document/d/1VVXABEHe3TY0KYbY70QmMCn4xxZSr3tHnCd-hf8fXLc/edit?usp=sharing
IMPORTANT MANDATED REPORTING PROCEDURES
Here is a link to a document outlining your Mandated Reporter responsibilities:
https://docs.google.com/document/d/1Z8wpydmtq2ztCAmqUbwRPP_qHwSxBk9EEezQ-BgXE9o/edit?usp=sharing
REPORTING CHILD ABUSE
Here is a link to a document outlining your responsibilities as a mandated reporter about any suspicion of child abuse or neglect to the relevant authorities.
https://docs.google.com/document/d/1Cy8_Y-owU0bIZz8P1pZRawjF5vdpfvOvv1GPewqNI4k/edit?usp=sharing
BLOODBORNE PATHOGENS
Here is a link to a document outlining OSHA’s Bloodborne Pathogens standards - this is a federal OSHA regulation (29 CFR 1910.1030) that prescribes safeguards to protect workers against the health hazards from exposure to blood and other potentially infectious materials, and to reduce their risk from this exposure.
https://docs.google.com/document/d/1Kv8vCrjg3S2s-o8uuEOpGer-Wy0WkleF8fdn-D8RVDw/edit?usp=sharing
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STAFF MEMBERS WHO SOARR
Here are some SOARRing staff that are going beyond the call of duty for HSFI!
Thank you to MS. SIOSON, MS. SMITH, MS. O’BRIEN, MS. DE LA ROSA & MS. SANTOS for sharing Positive Celebrations in the classroom for our Social Media postings.
Thank you to MS. KOHAN, MS. SMITH, MS. JOHNSON, MS. DE LA ROSA, MS. SANTOS, MS. BAYER, MS. BATTS, MS. ROCHFORD, MR. CAPRA, MR. RUSSELL, MR. DI DONATO, MS. MINSKY & MR. SHOLD for participating in the Diversity Talks Workshop entitled, Confronting Your Unconscious: Addressing Implicit Bias.
Thank you to MS. ABRAMYAN, MS. ADAMCZYK, MS. BAILEY, MS. BOHNER, MS. CUFFIE, MS. JOHNSON, MS. KANG & MR. WIEDA for creating high interest senior English electives.
Thank you to MS. INCE for completing Advanced Placement exam accommodations for students.
Thank you to MR. JIMENEZ for helping to support the promotion of Going out To Lunch for Fashion dollars in his classes.
Thank you to MS. KANG & MR. LACHOK for hosting IEP meetings.
Thank you to MS. INCE, MS. A. RUSSELL, MS. LUCYSHYN & MR. TRIMPE for supporting IEP meetings this week.
Thank you to MS. PARISSE, MS. MUSARRA, MS. JONES, MS. SHAKOOR, MS. KONO, MS. TOMEO, MS. BOHNER & MRS. HERRICK for participating in IEP meetings this week.
Thank you to MS. WRIGHT, MS. HOLDER, MS. W. JOHNSON, MS. JONES, MS. SHAKOOR, MS. POLANCO & MR. WHYTE for supporting various students throughout the week.
Thank you to MS. URENA & MS. INCE for supporting families and teachers in the IEP process.
Nominated by MS. NEWPORT & MS. VACCARO, Thank you to MS. NOBLE for “all of your time and support in reviewing the curriculum written for Visual Presentation and Design's recertification.”
Nominated by MR. RUSSELL, Thank you to MS. LEIGHTON for “all the hard work you put in as a first year teacher - you are doing an amazing job.”
Nominated by ALL FASHION DESIGN NOCTI TEACHERS, Thank you to MS. ROJAS & MS. RICCI for “doing an amazing job of prepping all of the NOCTI materials. It really makes the class and test-taking process easy.”
Nominated by MS. NEWPORT, Thank you to MS. VACCARO for “all of your support, patience and guidance as our department works towards recertification.”
Nominated by A PERSON WISHING TO REMAIN ANONYMOUS, Thank you to MS. COLLINS for “your continued support to the art and design/ photography team.”
Nominated by MR. DIXON, Thank you to MS. ROCHFORD for “the amazing job helping the NOCTI kids on Wednesdays.”
Nominated by MS. LEIGHTON, Thank you to MS. POWELL for “sharing some awesome tricks of the trade to help my seniors! Her sensitivity and creativity are beyond.”
Nominated by MS. VASQUEZ, Thank you to MS. NEWPORT for “your mentoring support.”
Nominated by MS. VASQUEZ, Thank you to MR. BURROWES for “being a part of my support team.”
Nominated by MS. VASQUEZ, Thank you to MR. CENTENO for “sharing your PPE supplies with me.”
Nominated by MS. CISSE, Thank you to MS. SAN JORGE, MR. LACHOK, MR. DIXON, MS. ACOSTA & MS. MINSKY for “your continued Work Based Learning support.”
Nominated by MS. MOREIRA, Thank you to MS. DAVID, MS. VACCARO, MR. CENTENO & MR. JIMENEZ for “being super supportive and super sweet. Without you all I wouldn't have this awesome opportunity to be at HSFI. Gracias.”
Nominated by MS. CHAVEZ, Thank you to MS. DAVID for “inviting potential families into her 8th/9th period to view her students in action.”
Nominated by MS. DAVID, Thank you to Alumni and staff member English Teacher MS. E. JOHNSON for “agreeing to work with our schools Alumni Association. She has hit the pavement running as she supports our mission and vision to build college scholarships for graduating seniors. I am overjoyed to be working with you Ms. Johnson. Love Ms. David.”
Nominated by MS. BATTS, Thank you to MS. CHAVEZ for “I was having some sewing machine issues in my class and Ms. Chavez helped me fix them by coming to my classroom and working to resolve the issue. She is amazing and I'm so thankful for her support.”
Nominated by MS. NEWPORT, Thank you to MR. JIMENEZ for ‘recently completed a Career Exploration project with his students and shared his resources with me so that I may do a similar project with my sophomores. He is always so willing to help and share.”
Nominated by MS. COLLINS, Thank you to MS. POWELL, MS. RABINER, MS. LEIGHTON, MS. MINSKY, MR. RUSSELL & MS. ZUBROVICH for “working tirelessly to rewrite our curriculum for recertification. You all are amazing.”
If you want to nominate a colleague who SOARRS, email me before Thursday and they will be acknowledged in our upcoming weekly bulletin.
