WEEKLY BULLETIN for Week beginning 10.9.18

CALL TO ACTION

● KNOW STUDENTS’ NAMES & PROUNOUN PREFERENCES

It has come to my attention that some students have become upset because they are being addressed by names and/or pronouns that they do not identify with.  A majority of students filled out a Google survey in their CTE classes at the beginning of the school year with this information – those survey results are now on the ‘Student Data Dashboard’ created by Mr. Stampone – visit http://hsfiintranet

I am asking all staff to connect with students in their classrooms or office spaces about the names and pronouns that they prefer and then only use those names / pronouns.  This is very important in making a student feel comfortable within your classroom or office.  It might be uncomfortable for our students to speak up to an adult that they being called the wrong name or pronoun, so it is the responsibility of us to initiate this exercise and follow-up.  Our students cannot feel the emotions that are part of their Social Emotional charter if we are getting their name / pronoun wrong.

● THE ELECTION MIDTERMS ARE UPON US – STAY OUT OF POLITICS IN OUR CLASSROOMS

We are in election season and we need to stay out of politics.  Our own personal beliefs, opinions and political leanings need to stay out of the classroom.  Politics in general as well as issues like gun control and sexual harassment tend to get all of us including our students into the RED quadrant of the mood meter – not the optimal learning emotion.  It is definitely harder for our Government and US History teachers, but all of us need to remember to stay focused on our curriculum and not get our political beliefs mixed into our classrooms. 

● CONSIDER CREATING A QUIET SPACE DURING LUNCH FOR STUDENTS

During the staff town halls two weeks ago, the observation was made that we need more QUIET SPACES for introverted students who do not want to be in the cafeteria or student lounge.  We do not have the staffing to create these spaces, so we need volunteers to open up their classrooms.  Please consider this request if you have a particular time during the day to host these students who might just want to read a book or do their homework.  Thanks for considering the request.

Here is the Google Form link:

https://goo.gl/forms/gJ8TB7GwBGA4osy23

● PROTECT YOUR VALUABLES IN YOUR CLASSROOMS

Make sure your wallets and cell phones are locked away in a secure location. 

THIS WEEK’S CALENDAR:

MONDAY	TUESDAY	WEDNESDAY	THURSDAY	FRIDAY
OCTOBER 8 *NO SCHOOL COLUMBUS DAY	9 *Regular Bell Schedule PM Supervisor: S Rau (Rm. 829)	10 *Regular Bell Schedule PM Supervisor: D Silva (Rm. 125)	11 *Regular Bell Schedule School Safety Team Meeting – Period 3 PM Supervisor: S Kohm (Rm. 531)	12 *Regular Bell Schedule Student Town Halls Periods 4-7 PM Supervisor: M Frank (Rm. 121)

NEXT WEEK’S CALENDAR:

MONDAY	TUESDAY	WEDNESDAY	THURSDAY	FRIDAY
OCTOBER 15 *Regular Bell Schedule Mindfulness Professional Learning No Focus Groups / Time for ICT Teams to Meet This Week PM Supervisor: A Rodrigues (Rm. 515)	16 *Regular Bell Schedule 11th Grade Assembly Periods 5 & 6 PM Supervisor: K Boulamaali (Rm. 703)	17 *Regular Bell Schedule School Leadership Team Meeting Room 821 – 4:00pm Parent Association Meeting Room 829 – 6:00pm PM Supervisor: B McGuinness (Rm. 329)	18 *Regular Bell Schedule PM Supervisor: N Moore (Rm. 228)	19 *Regular Bell Schedule Marking Period 1 Ends Staff Town Halls Periods 4-7 PM Supervisor: S Kohm (Rm. 531)

UPDATED PARENT CONTACT LIST

Here is the most updated spreadsheet for students’ contact information.  The spreadsheet has three different tabs of contact information;

1) Primary phone

2) Email

3) Cell phone number

This list will be updated each week through our School Messenger system. If you have trouble contacting a parent or have additional contact information, please reach out to Assistant Principal Danielle Silva at DSilva@hsfi.us

Here is the link to the spreadsheet:

https://docs.google.com/spreadsheets/d/11D016nO8gRf55ENWnkTBQIqmNN3Plq9b7lZk3rDnssM/edit#gid=2133520731

HSFI CLUB & ACTIVITY LISTING 2018-19
Club Name	Staff Member	Day(s) of the week the club meets	Start Date	Room Number
SING	C Vega	Every day / depends on role	10/3/2018	427
Latin Groove Dance team	S Medina	Mondays	9/17/2018	544
Visual Merchandising club	L Newport	Mondays	9/24/2018	419
STOKED (Skateboarding club)		Mondays and Wednesdays / Tuesdays and Thursdays	10/1/2018	640
Cheerleading / Stunts club	K Pinto	Randomized 1-2 days a week	10/1/2018	802
Anime Club	M Kalisch	Tuesdays	9/25/2018	TBD
HSFI - Work-Based Learning	I Cisse	Tuesdays	9/18/2018	727
Key club	J Bohner	Tuesdays	10/1/2018	645
Photography 1	B Russell	Tuesdays	11/27/2018	243
Student Publications	M Adamczyk	Tuesdays	10/2/2018	925
Math club	B Liu	Tuesdays		606
Fashion Institute of Technology Portfolio club	A Carranza	Tuesdays (every other week)	10/16/2018	744
Iconoclan Dance team	S Paz	Tuesdays and Thursdays	9/6/2018	cafe east
Step team	D Nurse	Tuesdays and Thursdays		Café
Feminist club	M Bailey	Tuesdays and Thursdays (alternating each week)	9/13/2018	806
Animal Welfare club	K Kearns	Tuesdays or Thursdays	9/18/2018	906
Peer Mediation	K Kearns	Tuesdays or Thursdays	9/13/2018	906
Anti-Prom Fashion Design club	I Cisse	Wednesdays	10/3/2018	727
Fashion With A Purpose (Recycling) club	B David	Wednesdays	9/12/2018	621
GSA - Gay Straight Alliance	A Padron	Wednesdays	9/26/2018	829
Health Corps Cooking club	C Starks	Wednesdays	10/3/2018	619
KPOP club	M Bailey	Wednesdays	10/3/2018	806
Photography 2	B Russell	Wednesdays	11/28/2018	243
RIF RAF Book club	N. Moore	Wednesdays	10/17/2018	229
Yearbook	A Powell	Wednesdays	9/26/2018	704
Crochet club	I Serrano	Thursdays	10/18/2018	822
Gaming club	J Dahill	Thursdays	10/5/2018	501
Ice Skating club	D Stampone	Fridays	9/28/2018	604
Drag Club	D Varrichio	TBD
Alliance Francaise / French club	S Dye	TBD	10/9/2018	743
UNICEF	I Kilpatrick	TBD	9/5/2018	542
Weight Lifting club	A Rodrigues	TBD	10/15/2018	1027

● KEEPING TRACK OF STUDENT ACTIVITY / COMMUNICATING WITH STUDENTS ABOUT SCHOOL ACTIVITIES

In our effort to understand how ALL our students are doing, we need to know how much students are participating in activities around the building – this includes:

TUTORING / CLUBS & ACTIVITIES / PSAL SPORTS – PRACTICES & GAMES / ESL ACADEMY / MAKE-UP LABS / NATIONAL HONOR SOCIETY PEER TUTORING / USING THE COMPUTER LABS

Use this link to keep track of student attendance in these activities - https://sites.google.com/a/hsfi.us/hsfi-staff-portal/attendance-for-student-activities

Doing this is mandatory if you oversee these activities and needs to be done every time you meet with students.  You must be signed in to your own hsfi.us account when you do this.  Contact Shannon Kohm with questions at skohm@school.nyc.gov, or ext. 5311

Communication

Please make sure that you communicate with our students about anything going on in the school – a club meeting, sports game or program opportunity – you can do this by including it in our Daily Announcements email / Jupiter message – here is the procedure for submitting this information:

(1) Go to the HSFI Staff Home page - https://sites.google.com/a/hsfi.us/hsfi-staff-portal/home?pli=1 

(2) From there use the Announcement form link on the left hand side of the page - all announcements should be requested by 3:00 pm on Tuesdays and Thursdays.

IMPORTANT INSTRUCTIONAL REMINDERS

● OUR INSTRUCTIONAL FOCUS FOR 2018-19 & BEYOND

□ Every student feels cared for

□ Every student feels challenged

● EVALUATIVE OBSERVATIONS BEGIN NEXT WEEK

Evaluative Observations begin next week and will take place the weeks of October 15, 22 & 29

● FIRST MONDAY PROFESSIONAL LEARNING COMMUNITIES – INTERVISITATIONS BEGIN

Thank you for your participation in the first PLC. A reminder to visit your team member by 11/2 and recording your brief reflections on your group's strategy here:

https://goo.gl/forms/vszB7za8IEkFlAqK2

● PARENT ENGAGEMENT RESPONSIBILITIES

Keep in mind the main ways that we maintain high levels of Parent Engagement:

#1 - Keeping Jupiter up-to-date so that students and parents know where students stand in your class

#2 – You are contractually required to set aside 1 specific period set aside for Parent Engagement where you make calls and emails to families of at-risk students.  If a student is failing, you need to make verbal contact with that family

#3 - Check your DOE Email everyday - Not HSFI email – you should forward your HSFI emails to your DOE email.  If a parent emails you, they should expect a response in a timely manner

● IMPORTANT HOMEWORK REMINDERS

#1 – Please follow our policy of ‘No New HW Wednesdays’

#2 – Do not give a HW assignment unless you will be giving meaningful feedback back to students – a check or score at the top of a paper does not mean much to students.  This is especially true for honors and Advanced Placement courses where the amount and difficulty of readings and assignments is high

● IMPORTANT REMINDERS FROM THE SPECIAL EDUCATION OFFICE

We in room 329 wanted to provide everyone with a reminder regarding students with IEPs and SESIS as well as the sections of the IEP which you may find most helpful when planning your instruction. While reviewing the IEP you may notice your Teacher Form responses or information you shared during the meeting- this is a great example of how your insight helps us to create an authentic, student specific IEP. In addition to asking a special educator, you can easily determine which students in your class have IEP's by reviewing your class roster. Students who are placed in ICT classes have the letter at the end of their official (ex-45P) and our Self-contained students will continue to have the letter at the beginning of their official class. Students within our D75 Inclusion Program will have an L as the first letter of their official class and at this time will not appear when you log-in to SESIS. Teachers who work with these students will now have access through SESIS.

This year we will continue to distribute an electronic standards-based Teachers Form. The information you are required to complete on this form is subject specific and your insight will better help us in determine the needs of our students with IEPs. The Teacher Form in conjunction with your participation at the IEP meeting (if you are invited) are two critical elements we need in order to best serve our students. We try to plan our IEP and Triennial meetings with teacher schedules in mind, however there are times when families are only available at specific times and a coverage will be requested for your class.

Our monthly SIT meeting addresses concerns surrounding Special Education (placement, initials, etc.) and is announced in advance in the Weekly Notes. All are welcome and encouraged to attend. If you are interested in becoming a regular member just let me know. Please feel free to stop by room 329 if you have any questions and thank you for your continued support of our students

● GUIDELINES TO MAINTAIN SCHOOL CLIMATE

□ Pass needed to go anywhere outside of your classroom / specific Falcon Health Center pass

□ No passes first 10 minutes of class (unless emergency)

□ No passes last 10 minutes of class (unless emergency)

□ Electronic Equipment for educational purposes allowed / all other purposes should be a referral / Leave confiscating to supervisors and deans / NO CHARGING PHONES

WHERE CAN STUDENTS GO WHEN NOT IN CLASS?

□ Before 1^st Period – Cafeteria, Student Computer Lab (Room 201), Hallways 

□ Once Period 1 begins – students cannot be in the hallways – can go to the Cafeteria, Student Computer Lab, Classroom under teacher supervision

□ Lunch Periods (4-7) – Cafeteria, Student Lounge, Library (except 7^th period), Student Computer Lab, Classroom under teacher supervision

□ Students waiting for afterschool activities - Student Computer Lab, Library, Classroom under teacher supervision

YOU CANNOT ALLOW A STUDENT TO STAY IN YOUR CLASSROOM / OFFICE WHEN YOU ARE NOT THERE – ASK THEM TO LEAVE & COME BACK

OPERATIONAL NEED TO KNOW

● CHECK YOUR DOE & HSFI EMAILS EVERYDAY

● HSFI STAFF HOMEPAGE LINK - https://sites.google.com/a/hsfi.us/hsfi-staff-portal/

● HEALTH BENEFITS TRANSFER PERIOD

2018 Health Benefits Transfer Period - October 1 - October 31

Submit an application to:  Change carrier, add/drop optional rider, add/drop dependents

Health Benefits Buy-Out Waiver Program - September 24 - October 31

Incentive to waive benefits if covered by a non-city health plan.

Forms and additional information on the DOE HR Connect website.

● TEACHER'S CHOICE

Make purchases August 1, 2018 - January 13, 2019.  Keep receipts for eligible purchases. 

Funding same as previous year:  Teachers allocated $250.00 

November 30 - Initial distribution of funds via regular paycheck.

More information available on DOE Employee Hub.     

● DOE PARKING PERMITS

School-based DOE parking permits expire on November 1. You should inform your CSA, UFT and DC 37 staff to renew parking permits through the DOE’s parking permit application self-service portal beginning September 17 through October 10 (note that the portal works best in Google Chrome). The following types of parking permits are available to staff in the above unions, if there are DOT-designated, on-street parking spaces at their school:

On-Street (OS) Parking: CSA members

On-Street General (OSG) Parking: UFT and DC 37 members

Itinerant On-Street (OSI) Parking: CSA and UFT members

Once your staff submits their renewal applications through the portal, the DOE will deliver parking permits to your school on November 1. The DOE parking permits may only be distributed after you have collected the expired parking permits from your staff. You should note that On-Street (OS) and On-Street General (OSG) parking permits are school-specific (i.e., both the OS and OSG parking permits will specify the school name and the designated streets for parking); school-based staff who work at more than one school will be issued an Itinerant On-Street (OSI) permit to be used at assigned schools with available DOT-designated, street-parking spaces. You should also note that there will not be an increase in the number of parking spaces available at school sites as a result of issuing DOE parking permits. Therefore, all DOT-designated, street-parking spaces will be available on a first-come, first-served basis.

For questions, email DOEParkingPermits@schools.nyc.gov.

● SMARTBOARD SURVEY

If you have a Smart Board in your classroom, please fill out this brief survey so we know the condition of the Smart Board -  https://goo.gl/forms/uYjdJEgzpY9Ms1Oz2

This is not a service request just give us the current status of the Smartboard in the room.  We are always looking to add more Smart Boards to classrooms, but there are budget constraints.  We want to make sure the existing Smart Boards are working.

● AIR CONDITIONER SURVEY

If you have an Air Conditioner(s) in your classroom or office, please fill out this brief survey so we know the condition of the AC(s) – we are fully aware that there are some spaces that need ACs and we are working on rectifying this - https://goo.gl/forms/FB5hThN9PlkYKT6W2

This is not a custodial request just give us the current status of the AC in the room.

● TECHNOLOGY REQUESTS

Technology Request:   https://goo.gl/forms/NNtcC01LZSyB8VJ03

Depending on the severity of the request.  Expect a one to two days before fixing or notification of the issue.

● CUSTODIAN REQUESTS

Custodian Request:   https://goo.gl/forms/sQGqPAoqGeI86H132

Depending on the severity of the request.  Expect a one to two days before fixing or notification of the issue.

● EMERGENCY PREPAREDNESS

Here are the links to the Emergency Preparedness videos.  This series of safety videos are useful tools that demonstrate how Building Response Teams operate, and how school buildings use the General Response Protocols during an emergency. Please take the time to watch the following videos to ensure that you are well equipped in the event of an emergency.

Full Safety Preparedness video: Vimeo.com/nycschools/safetypreparedness

Assembly Card video: Vimeo.com/nycschools/assemblycard

Lock Down video: Vimeo.com/nycschools/lockdown

Evacuate video: Vimeo.com/nycschools/evacuate

Shelter In video: Vimeo.com/nycschools/shelterin

● CANNOT LEAVE STUDENTS UNATTENDED

You cannot leave students unattended anywhere in the building – a classroom or office, the Auditorium or Cafeteria – if you have to leave a particular area, ask the students to leave with you.

● PROTOCOLS FOR RESPONDING TO CLASSROOM INCIDENTS

In the event of an incident in your classroom that creates disruption (student is defiant and / or uncooperative) but is NOT A THREAT to student and/or staff safety, the following protocol should be followed:

□ Classroom management, i.e., using your skills as an educator to move on from the situation, followed by

□ A phone call to your Supervisor informing them of the incident and the steps you have taken to address the matter, followed by

□ A referral to the Peace Center and/or the Guidance Department via Google Docs., followed by

□ Outreach to parents, informing them of their child’s misbehavior, and request for family support to correct the matter.  

In the event of an incident in your classroom that involves an immediate THREAT to student and/or staff safety, the following protocol should be followed:

□ A phone call to the Peace Center (x1491 or x1431) informing available staff of the incident and requesting assistance, followed by

□ A phone call to School Safety (x1341) informing them of the location and nature of the incident and requesting assistance, followed by

□ A call to your Supervisor informing them of the incident and the steps you have taken to address it.

CLASS TRIP REMINDERS

As we start the school year, I wanted to share with staff the field trip guidelines that we put into place last year.  All of us should plan to adhere to these guidelines – for staff planning the trips and staff receiving the trip requests.  The only exception that we ask of everyone is to be flexible with last minute trips that are brought to us by our Advisory Board and industry partners – too often they share with us the details in a last minute fashion.  Thank you in advance for the cooperation!

⏮ Trips must be approved 3 weeks in advance - No trips in January & June

⏮ A Master Calendar of trips will be posted in the Weekly Bulletin with a description of the trip and grade level

⏮ Teachers cannot veto student participation on trips, but students must understand they are responsible for all makeup work / Do not penalize students for missing class due to a school trip

WEEKLY PARENT COMMUNICATION

● FASHIONABLE TIMES BLOG

Just like we maintain a blog for staff, we maintain a weekly blog for HSFI Parents that includes a weekly message from me.  The link is:

http://hsfifashionabletimes.blogspot.com/

STUDENT INFORMATION RESOURCE

● NYC DOE STUDENT PROFILES

The NYC Department of Education has created a central location to access key student information – www.nycenet.edu/studentprofile

You have been emailed a one-page summary of this resource.  Here are the key categories of the ‘Student Profile’:

● Grades – current and historical report card grades

● Assessments - previous Regents scores

● Attendance - current and historical daily attendance including lateness

● Schedule – students’ current schedule

● Details – student biographical and demographic information including Special Education and English Language Learner (ELL) status

● Enrollment – enrollment history including all NYC schools attended

● Guardians – all the adults on the students’ biographical record including contact information and preferred language

STAFF MEMBERS WHO SOARR

Thank you to all the HSFI staff that have been shouting out their colleagues on a daily basis through Basecamp – it is inspiring to read them and keep them coming.

Here are some additional SOARRing staff that are going beyond the call of duty for HSFI!

Thank you to MS. MOLLOY, MS. STAMBOULY, MS. PARISSE & MS. PADRON for coordinating a visit from a high school from Connecticut to showcase our SEL efforts.  Yale University asked us to host the visit as a school with exemplary SEL practices.  Thank you to all the staff that contributed to the visit including MS. VACCARO, MS. RICCI & MS. NEWPORT. 

Thank you to MS. YOUNGBLOOD for getting 10th grade samples cut and delivered to all sophomore grade fashion design teachers this past week.

Thank you to MR. MATELUS, MS. HUSTED & MS. GARCIA for attending an Algebra for All professional development session this past Tuesday, and brought back some great resources which they will be sharing with their fellow Algebra Teachers.

Thank you to MS. GARCIA for her celebration of Hispanic Heritage Month – she shared several great resources with her colleagues which conveyed some of the many past and current contributions being made by Hispanics in the fields of Math and Science.

Thank you to MS. ALVAREZ, MS. SANTOS & MS. PINTO-VISCUSO for their helping in reevaluating Regents exams for possible submissions to the Superintendent for grade appeals.

Thank you to MS. JOSEPH for her efforts in running the main office.

Thank you to MS. FRAGA-ZWIBEL for sharing student-centered discussion protocols during the 12th grade Social Studies Focus Group. She shared how these practices will be used next week.

Thank you to MS. HERZOG for always going the extra mile to help and for staying cool in a high pressure job!

Thank you to MS. SOSTRE, MR. MENDEZ, MS. MATINALE, MR. MATELUS, MS. DONLON, MR. EGAN & MS. PARISSE for successful starts to their PSAL seasons and keeping programs running.

Thank you to MS. BALMIR, MR. CARRANZA & MS. FRAGA-ZWIBEL for opening up their classrooms to prospective families.

Thank you to MS. ZUBROVICH, MS. DAMIAN, MS. SERRANO, MS. VACCARO & MS. WEINREB for helping to support the school store and ensuring students have access to all the amazing fashion dollar items.

Thank you to MS. PARISSE & MS. RICCI for being supportive mentors to Ms. Johar and Ms. Nezaj.

Thank you to MS. ARCAMAY & MS. CARTER for working so hard to ensure all teachers have signs on their doors that are well designed and inform students of teachers' availability.

Thank you to MS. SAN JORGE, MR. SIA, MR. JONES, MR. NG, MS. KUCKER & MR. WIEDA for participating in last minute parent meetings.

Thank you to MS. VEGA for coming to the rescue and chaperoning a SGO trip on a Friday evening.

VTODs FOR THE WEEK

EMOTIONAL INTELLIGENCE Theme

October 9: Tuesday

sarcastic (adj.)  describes a sharp form of humor, intended to hurt, that is marked by mocking with irony. (Sarcastic comes from the Greek word sarkazhein, which literally means "tear the flesh.") She poked fun at people's shortcomings with sarcastic remarks. “

October 10: Wednesday

animosity (n) strong hostility and resentment.  A long- lasting animosity exists between residents of the two communities on each side of the bay. Ernest displayed his animosity towards his competitors by refusing to acknowledge them.

October 11: Thursday

contentious (adj.); argumentative; quarrelsome; an issue likely to cause people to argue or disagree. Unfortunately, the dispute involves two of the most contentious leaders in the city. After a contentious debate, members of the committee finally voted to approve the funding.

October 12: Friday

apprehensive (adj.) anxious, worried, uneasy. He felt apprehensive about going home. We’re all apprehensive about tomorrow’s meeting.

ADDITIONS TO THE BLOG

If you are interested in adding something to the Weekly Bulletin Blog, please email Angela Ianniello – AIanniello@schools.nyc.gov – by Wednesday of that week.  Submissions emailed after this deadline will be placed in the following week’s Blog.