WEEKLY BULLETIN for Week Beginning 11.13.18

CALL TO ACTION

● NO PREP NEEDED FOR HARVARD UNIVERSITY INSTRUCTIONAL ROUNDS

Thank you to all the staff members who agreed to open up their doors for the Race & Equity instructional rounds taking place on Wednesday, Thursday and Friday.  Teachers who will be visited on Thursday for those 20 minutes will be emailed by Tuesday morning.  No special Prep is necessary for the visits.  Please do your normal lessons – the whole purpose of the rounds is to get an accurate account of what goes on at HSFI every day and then plan around it.  THANK YOU AGAIN FOR BEING OPEN TO THIS PROCESS!!!

● KNOWLEDGE IS POWER

Please take advantage of the Student Data Dashboard to get as much information on your students as possible.  Mr. Stampone did an excellent job of showcasing the dashboard features on Election Day.  The dashboard includes, but is not limited to, the following information:

□ Pronoun they wish to referred to as

□ How long it takes the student to commute to HSFI

□ Fashion Dollar balance

□ Student Schedule

□ Student Transcript – Grades & Credits in each subject area over their entire HS career & Regents scores

We will be looking to add more and more information on the dashboard as time goes on.  Thank you Mr. Stampone for all your efforts with the dashboard.

● FASHION DOLLARS DISTRIBUTION ALIGNED TO HSFI PROBLEM OF PRACTICE OF RIGOROUS INSTRUCTION

Fashion Dollars have never been more valuable; use Fashion Dollars the right way including:

(1) Aligning the distribution of Fashion Dollars to the school’s problem of practice involving rigorous student tasks.  Reward students with Fashion Dollars for trying challenging activities during a lesson.  We need to positively reinforce rigor and move away from just reinforcing compliance and basic class participation.

(2) Verbalize aloud for the entire class why a student is receiving Fashion Dollars.  You are not getting the full impact of this reward system if the student does not hear why they are receiving Fashion Dollars.  You are not getting the full impact of this reward system if the entire class does not hear why a specific student received Fashion Dollars.  This will result in all students clearly understanding why they are being distributed and will motivate students to produce similar behaviors

THIS WEEK’S CALENDAR:

MONDAY	TUESDAY	WEDNESDAY	THURSDAY	FRIDAY
NOVEMBER 12 *NO SCHOOL VETERAN’S DAY	13 *Regular Bell Schedule PM Supervisor: N Moore (Rm. 228)	14 *Regular Bell Schedule Race / Equity Instructional Rounds with Harvard University PM Supervisor: B McGuinness (Rm. 329)	15 *Regular Bell Schedule Race / Equity Instructional Rounds with Harvard University PM Supervisor: A Rodrigues (Rm. 515)	16 *Regular Bell Schedule Last Day of Cycle A Classes Race / Equity Instructional Rounds with Harvard University PM Supervisor: G Raschilla (Rm. 143)

NEXT WEEK’S CALENDAR:

MONDAY	TUESDAY	WEDNESDAY	THURSDAY	FRIDAY
NOVEMBER 19 *Regular Bell Schedule Cycle B Classes Begin Disrupting Inequity Professional Learning No Focus Groups / Time for ICT Teams to Meet PM Supervisor: M Frank (Rm. 121)	20 *Regular Bell Schedule PM Supervisor: K Boulamaali (Rm. 703)	21 *Regular Bell Schedule PM Supervisor: D Silva (Rm. 125)	22 *NO SCHOOL THANKSGIVING	23 *NO SCHOOL THANKSGIVING

UPDATED PARENT CONTACT LIST

Here is the most updated spreadsheet for students’ contact information.  The spreadsheet has three different tabs of contact information;

1) Primary phone

2) Email

3) Cell phone number

This list will be updated each week through our School Messenger system. If you have trouble contacting a parent or have additional contact information, please reach out to Assistant Principal Danielle Silva at DSilva@hsfi.us

Here is the link to the spreadsheet:

https://docs.google.com/spreadsheets/d/11D016nO8gRf55ENWnkTBQIqmNN3Plq9b7lZk3rDnssM/edit#gid=2133520731

STUDENT ACTIVITIES

□ KEEPING TRACK OF STUDENT ACTIVITY / COMMUNICATING WITH STUDENTS ABOUT SCHOOL ACTIVITIES

In our effort to understand how ALL our students are doing, we need to know how much students are participating in activities around the building – this includes:

TUTORING / CLUBS & ACTIVITIES / PSAL SPORTS – PRACTICES & GAMES / ESL ACADEMY / MAKE-UP LABS / NATIONAL HONOR SOCIETY PEER TUTORING / USING THE COMPUTER LABS

Use this link to keep track of student attendance in these activities - https://sites.google.com/a/hsfi.us/hsfi-staff-portal/attendance-for-student-activities

Doing this is mandatory if you oversee these activities and needs to be done every time you meet with students.  You must be signed in to your own hsfi.us account when you do this.  Contact Shannon Kohm with questions at skohm@school.nyc.gov, or ext. 5311

Communication

Please make sure that you communicate with our students about anything going on in the school – a club meeting, sports game or program opportunity – you can do this by including it in our Daily Announcements email / Jupiter message – here is the procedure for submitting this information:

(1) Go to the HSFI Staff Home page - https://sites.google.com/a/hsfi.us/hsfi-staff-portal/home?pli=1 

(2) From there use the Announcement form link on the left hand side of the page - all announcements should be requested by 3:00 pm on Tuesdays and Thursdays.

IMPORTANT INSTRUCTIONAL REMINDERS

● OUR INSTRUCTIONAL FOCUS FOR 2018-19 & BEYOND

□ Every student feels cared for

□ Every student feels challenged

● SOCIAL EMOTIONAL LEARNING RESOURCES

Our SEL coordinators wanted to share with you an amazing new SEL resource:

https://inspired.fb.com/

On this website, you will find resources that include short SEL centered activities that you can incorporate into your everyday lessons.  Once on the homepage, go under Resources - Educators. On that page chose "Explore our social and emotional (SEL) activities".  Once you are there, you can choose which emotion words you want to focus on for that lesson. You can also find great resources to build your lessons around.

● TUTORING FROM OUR NATIONAL HONOR SOCIETY STUDENTS IS AVAILABLE

National Honor Society tutoring has begun after school in the room 201 Computer Lab.  The tutoring will take place daily during both 9th and 10 periods.  National Honor Society junior and senior tutors can assist students with English, Math, Science and History.

● PARENT ENGAGEMENT RESPONSIBILITIES

Keep in mind the main ways that we maintain high levels of Parent Engagement:

#1 - Keeping Jupiter up-to-date so that students and parents know where students stand in your class

#2 – You are contractually required to set aside 1 specific period set aside for Parent Engagement where you make calls and emails to families of at-risk students.  If a student is failing, you need to make verbal contact with that family

#3 - Check your DOE Email everyday - Not HSFI email – you should forward your HSFI emails to your DOE email.  If a parent emails you, they should expect a response in a timely manner

● IMPORTANT HOMEWORK REMINDERS

#1 – Please follow our policy of ‘No New HW Wednesdays’

#2 – Do not give a HW assignment unless you will be giving meaningful feedback back to students – a check or score at the top of a paper does not mean much to students.  This is especially true for honors and Advanced Placement courses where the amount and difficulty of readings and assignments is high

● IMPORTANT REMINDERS FROM THE SPECIAL EDUCATION OFFICE

We in room 329 wanted to provide everyone with a reminder regarding students with IEPs and SESIS as well as the sections of the IEP, which you may find most helpful when planning your instruction. While reviewing the IEP you may notice your Teacher Form responses or information you shared during the meeting- this is a great example of how your insight helps us to create an authentic, student specific IEP. In addition to asking a special educator, you can easily determine which students in your class have IEP's by reviewing your class roster. Students who are placed in ICT classes have the letter at the end of their official (ex-45P) and our Self-contained students will continue to have the letter at the beginning of their official class. Students within our D75 Inclusion Program will have an L as the first letter of their official class and at this time will not appear when you log-in to SESIS. Teachers who work with these students will now have access through SESIS.

This year we will continue to distribute an electronic standards-based Teachers Form. The information you are required to complete on this form is subject specific and your insight will better help us in determine the needs of our students with IEPs. The Teacher Form in conjunction with your participation at the IEP meeting (if you are invited) are two critical elements we need in order to best serve our students. We try to plan our IEP and Triennial meetings with teacher schedules in mind, however there are times when families are only available at specific times and a coverage will be requested for your class.

Our monthly SIT meeting addresses concerns surrounding Special Education (placement, initials, etc.) and is announced in advance in the Weekly Notes. All are welcome and encouraged to attend. If you are interested in becoming a regular member just let me know. Please feel free to stop by room 329 if you have any questions and thank you for your continued support of our students.

● GUIDELINES TO MAINTAIN SCHOOL CLIMATE

□ Pass needed to go anywhere outside of your classroom / specific Falcon Health Center pass

□ No passes first 10 minutes of class (unless emergency)

□ No passes last 10 minutes of class (unless emergency)

□ Electronic Equipment for educational purposes allowed / all other purposes should be a referral / Leave confiscating to supervisors and deans / NO CHARGING PHONES

WHERE CAN STUDENTS GO WHEN NOT IN CLASS?

□ Before 1^st Period – Cafeteria, Student Computer Lab (Room 201), Hallways 

□ Once Period 1 begins – students cannot be in the hallways – can go to the Cafeteria, Student Computer Lab, Classroom under teacher supervision

□ Lunch Periods (4-7) – Cafeteria, Student Lounge, Library (except 7^th period), Student Computer Lab, Classroom under teacher supervision

□ Students waiting for afterschool activities - Student Computer Lab, Library, Classroom under teacher supervision

YOU CANNOT ALLOW A STUDENT TO STAY IN YOUR CLASSROOM / OFFICE WHEN YOU ARE NOT THERE – ASK THEM TO LEAVE & COME BACK

OPERATIONAL NEED TO KNOW

● CHECK YOUR DOE & HSFI EMAILS EVERYDAY

● HSFI STAFF HOMEPAGE LINK - https://sites.google.com/a/hsfi.us/hsfi-staff-portal/

● NEW PARKING PERMITS ARE IN

The new parking permits have been delivered to the school.  See Ms. Ianniello in the Principal’s office to pick up your permit – please bring in your old permit (if you had one) as we are required to collect them

● BULLETIN BOARDS

We are in the process of taking down material on bulletin boards around the building that are out of date.

We will be reminding as well as reassigning clubs, teams and departments their bulletin boards, so that the boards can used to highlight the activities taking place with each group.  We want our students to know all the amazing opportunities at HSFI through the bulletin boards, TV screens, website, social media sites, email and Jupiter messages.  Just a reminder to not post any fliers around the building on the walls – please bring them to Room 819 and we will have our Marketing team post them around the building on the bulletin boards in between the elevators on each side of the building.

We will help make signs for your club, team or activity that is aligned to all the marketing material we are using – to make this request, please fill out the link found below 2 weeks prior to the due date in which you need it by.

https://docs.google.com/forms/d/e/1FAIpQLSe6q48pOE7gNks4cv7zabNJGxGFwVs4vEKKhs8i6iARp1vfRQ/viewform

● HEALTH BENEFITS TRANSFER PERIOD

2018 Health Benefits Transfer Period - October 1 - November 16 (Extended)

Submit an application to:  Change carrier, add/drop optional rider, add/drop dependents

Health Benefits Buy-Out Waiver Program - September 24 - October 31

Incentive to waive benefits if covered by a non-city health plan.

Forms and additional information on the DOE HR Connect website.

● TEACHER'S CHOICE

Make purchases August 1, 2018 - January 13, 2019.  Keep receipts for eligible purchases. 

Funding same as previous year:  Teachers allocated $250.00 

November 30 - Initial distribution of funds via regular paycheck.

More information available on DOE Employee Hub.     

● SMARTBOARD SURVEY

If you have a Smart Board in your classroom, please fill out this brief survey so we know the condition of the Smart Board -  https://goo.gl/forms/uYjdJEgzpY9Ms1Oz2

This is not a service request just give us the current status of the Smartboard in the room.  We are always looking to add more Smart Boards to classrooms, but there are budget constraints.  We want to make sure the existing Smart Boards are working.

● AIR CONDITIONER SURVEY

If you have an Air Conditioner(s) in your classroom or office, please fill out this brief survey so we know the condition of the AC(s) – we are fully aware that there are some spaces that need ACs and we are working on rectifying this - https://goo.gl/forms/FB5hThN9PlkYKT6W2

This is not a custodial request just give us the current status of the AC in the room.

● TECHNOLOGY REQUESTS

Technology Request:   https://goo.gl/forms/NNtcC01LZSyB8VJ03

Depending on the severity of the request.  Expect a one to two days before fixing or notification of the issue.

● CUSTODIAN REQUESTS

Custodian Request:   https://goo.gl/forms/sQGqPAoqGeI86H132

Depending on the severity of the request.  Expect a one to two days before fixing or notification of the issue.

● EMERGENCY PREPAREDNESS

Here are the links to the Emergency Preparedness videos.  This series of safety videos are useful tools that demonstrate how Building Response Teams operate, and how school buildings use the General Response Protocols during an emergency. Please take the time to watch the following videos to ensure that you are well equipped in the event of an emergency.

Full Safety Preparedness video: Vimeo.com/nycschools/safetypreparedness

Assembly Card video: Vimeo.com/nycschools/assemblycard

Lock Down video: Vimeo.com/nycschools/lockdown

Evacuate video: Vimeo.com/nycschools/evacuate

Shelter In video: Vimeo.com/nycschools/shelterin

● CANNOT LEAVE STUDENTS UNATTENDED

You cannot leave students unattended anywhere in the building – a classroom or office, the Auditorium or Cafeteria – if you have to leave a particular area, ask the students to leave with you.

● PROTOCOLS FOR RESPONDING TO CLASSROOM INCIDENTS

In the event of an incident in your classroom that creates disruption (student is defiant and / or uncooperative) but is NOT A THREAT to student and/or staff safety, the following protocol should be followed:

□ Classroom management, i.e., using your skills as an educator to move on from the situation, followed by

□ A phone call to your Supervisor informing them of the incident and the steps you have taken to address the matter, followed by

□ A referral to the Peace Center and/or the Guidance Department via Google Docs., followed by

□ Outreach to parents, informing them of their child’s misbehavior, and request for family support to correct the matter.  

In the event of an incident in your classroom that involves an immediate THREAT to student and/or staff safety, the following protocol should be followed:

□ A phone call to the Peace Center (x1491 or x1431) informing available staff of the incident and requesting assistance, followed by

□ A phone call to School Safety (x1341) informing them of the location and nature of the incident and requesting assistance, followed by

□ A call to your Supervisor informing them of the incident and the steps you have taken to address it.

CLASS TRIP REMINDERS

As we start the school year, I wanted to share with staff the field trip guidelines that we put into place last year.  All of us should plan to adhere to these guidelines – for staff planning the trips and staff receiving the trip requests.  The only exception that we ask of everyone is to be flexible with last minute trips that are brought to us by our Advisory Board and industry partners – too often they share with us the details in a last minute fashion.  Thank you in advance for the cooperation!

⏮ Trips must be approved 3 weeks in advance - No trips in January & June

⏮ A Master Calendar of trips will be posted in the Weekly Bulletin with a description of the trip and grade level

⏮ Teachers cannot veto student participation on trips, but students must understand they are responsible for all makeup work / Do not penalize students for missing class due to a school trip

CLASS TRIPS THIS WEEK:

⏮ 11/13/2018 & 11/14/2018 – 8:00am – 4:00pm.    Ms. Malloy & Ms. Donlon are taking 33 students to Fairview Lake YMCA for a class retreat.

⏮ 11/14/2018 – 12:00pm – Dismissed from site.  Ms. Abramyan is taking 27 students (AP English Class) to the theatre to see a play.

⏮ 11/14/2018 – 4:00pm – Dismissed from site. Ms. Cisse is taking 15 students to the Picture Library for research & inspiration.  

⏮ 11/14/2018 – 12:22pm – 3:337pm.  Mr. Russell is taking 25 students to the ICP Museum for a tour of the exhibition.

⏮ 11/14/2018 – 12:00pm – Dismissed from site is taking 33 students to the theatre to see “India Pale Ale”.

⏮ 11/16/2018 – 12:20pm – Dismissed from site.  Ms. Powell is taking 28 students to MOMA for a museum trip & tour.

⏮ 11/16/2018 – 12:22pm – 3:37pm.  Mr. Russell is taking 25 students to the ICP Museum for a tour of the exhibition.

⏮ 11/16/2018 – 4:00pm - Dismissed from site.  Ms. Cisse is taking 15 students to Mood Fabrics to purchase fabric.

WEEKLY PARENT COMMUNICATION

● FASHIONABLE TIMES BLOG

Just like we maintain a blog for staff, we maintain a weekly blog for HSFI Parents that includes a weekly message from me.  The link is:

http://hsfifashionabletimes.blogspot.com/

STUDENT INFORMATION RESOURCE

● NYC DOE STUDENT PROFILES

The NYC Department of Education has created a central location to access key student information – www.nycenet.edu/studentprofile

You have been emailed a one-page summary of this resource.  Here are the key categories of the ‘Student Profile’:

● Grades – current and historical report card grades

● Assessments - previous Regents scores

● Attendance - current and historical daily attendance including lateness

● Schedule – students’ current schedule

● Details – student biographical and demographic information including Special Education and English Language Learner (ELL) status

● Enrollment – enrollment history including all NYC schools attended

● Guardians – all the adults on the students’ biographical record including contact information and preferred language

STAFF MEMBERS WHO SOARR

Thank you to all the HSFI staff that have been shouting out their colleagues on a daily basis through Basecamp – it is inspiring to read them and keep them coming.

Here are some additional SOARRing staff that are going beyond the call of duty for HSFI!

Thank you to MS. CISSE, MS. SAN JORGE, MR. STAMPONE & MR. RODRIGUES for representing the HSFI so well at Harvard University for the Reimagining Integration (RIDES) Institute.

Thank you to MR. STAMPONE for all his efforts with the Student Data Dashboard including his presentation to staff on Election Day.

Thank you to MS. MOLLOY for her Social Emotional Learning PD for staff on Election Day – we were able to learn a little more about each other while giving us more skills and resources to do SEL work with our students.

Thank you to MS. PARISSE & MS. STAMBOULY for partnering on a Social Emotional Learning PD for a citywide conference on Election Day – HSFI was one of three schools in the entire city asked to be present on Social Emotional Learning.

Nominated by MR. LACHOK, thank you to Health Corps’ MS. STARKS for the presentation she did on mental illness for the students in his class.

Thank you to MS. LOOSER, MS. PADRON & MS. SAN JORGE for their quick action for students in crisis.

Thank you to MS. INCE for working with new staff and families to create quality IEP's.

Thank you to MS. HUSTED for organizing the TOP applications for our special education students.

Thank you to MS. McGOLDRICK for supporting our new colleague, Ms. Holmes, as a buddy teacher.

Thank you to MS. ABRAMYAN, MS. BOHNER, MS. FECSKO, MS. McGOLDRICK, MS. MOLLOY, MS. PAZ, MS. VARRICHIO & MS. VEGA for supporting inter-department collaboration as PLC Leaders.

Thank you to MS. CISSE & MS. YOUNGBLOOD for facilitating the interview process for the upcoming Fashion CARES National event.

Thank you to MR. ABDALLAH for getting the computer classrooms ready for students to begin taking the Adobe Photoshop exams.

Thank you to MS. JOSEPH for connecting students with available resources in their time of need.

Thank you to MS. HERRICK & MS. SEVERINO-NORTMAN for participating in last minute parent meetings.

VTODs FOR THE WEEK

ONLINE LEARNING Theme

November 13: Tuesday

blended learning: Also known as hybrid learning, blended learning is an instructional approach that includes a combination of online and in-person learning activities. The student chose a blended learning course for which she completed online self-paced assignments by certain dates, and then she met on-site or online for additional learning activities.

November 14: Wednesday

flipped classroom: A flipped classroom is a method of blended learning in which students use online resources to acquire knowledge outside of school and use class time to participate in discussions, group work or other interactions.

November 15: Thursday

synchronous (adj.)  occurring or existing at the same time. In an online synchronous class, students and their instructor log on at the same time, using tools such as Skype and Google Hangouts to interact.

November 16: Friday

asynchronous learning When learners participate in an online learning course at different times, it is known as asynchronous learning. Asynchronous learning allows students to go through a course at their own pace and on their own schedule.

ADDITIONS TO THE BLOG

If you are interested in adding something to the Weekly Bulletin Blog, please email Angela Ianniello – AIanniello@schools.nyc.gov – by Wednesday of that week.  Submissions emailed after this deadline will be placed in the following week’s Blog.